The Municipal District of Bonnyville No. 87 invites applications for the position of Grants & Legislative Services Coordinator. The successful candidate will report to the Manager, Legislative & Information Services.
Key Responsibilities Include:
Collaborate with the Legislative Clerk to ensure the successful and efficient execution of Council secretariat duties including provision of mid-level administrative and technical support.
Fulfill backup Council meeting secretariat duties for the municipality including preparation of Council meeting agenda packages and meeting minutes using the municipal meeting management software system.
Coordinate public hearings and delegations to Council.
Collaborate with the Legislative Clerk to ensure the successful implementation of the after-Council task management process.
Collaborate with department staff to ensure effective corporate communications.
Coordinate legislative support throughout the municipality, as needed.
Coordinate records management practices for the CAO office in accordance with municipal policy.
Review and craft municipal documentation such as correspondence, policies, procedures, and bylaws, as required.
Coordinate and maintain the municipal policy and bylaw register.
Coordinate the administration of municipal elections in accordance with the Local Authorities Election Act and the Municipal Government Act.
Coordinate the administration of municipal census projects in accordance with provincial guidelines.
Coordinate the M.D. grant funding application and reporting processes through collaboration with all departments to ensure success and contract terms compliance.
Coordinate special public events pertaining to grant funding or the award of funding.
Maintain a strong knowledge of municipal department programs and projects.
Aid outside non-profit organizations within the municipality with grant research, as required.
Participate in the coordination and administration of special department projects.
Complete staff supervision and other duties, as required.
A minimum of five (5) years’ experience in municipal government.
A minimum of five (5) years’ experience in a related field.
Post-secondary education in a related field.
Completion of or working towards certification in public governance, such as a National Advanced Certificate in Local Authority Administration (NACLAA) certificate.
Demonstrated knowledge of related legislation such as the Municipal Government Act, Local Authorities Election Act, and/or the Freedom of Information and Protection of Privacy Act, is an asset.
Ability to keep all matters confidential and protected from disclosure.
Exceptional organization, interpersonal and communication (both written and oral) skills.
Good working knowledge of Microsoft Office products.
Ability to work independently or in a team environment.
Ability to operate in a politically sensitive environment with strict deadlines.
Ability to manage time, tasks, and priorities effectively.
Provision of a Driver’s Abstract in good standing.