Finance Officer - Amended
Reporting to and receiving general direction and guidance from the Director of Corporate Services, the Finance Officer is responsible for managing and safeguarding the financial assets of the County through administering the financial system.
Responsibilities include supervision of Municipal Services Assistant AP/Cash Receipts, Municipal Services Assistant AR/Utilities, Payroll Technician. Preparation of financial documentation for review by the County auditors, coordination of budget preparation, maintaining cash controls, implementing County financial policies and procedures, reporting and maintaining tangible Capital Asset reporting, managing and reporting on asset management for the County, and preparing grant reporting in conjunction with the Director of Corporate Services. This position will have a role to play within the Regional Emergency Management Plan with training required and provided for them.
Key Responsibilities Include:
Administering Financial System, Budget, and Financial Statements (60%)
Prepare and coordinate departmental budgets with department heads, including aiding with budget program and reporting requirements for department managers
Track budget changes from preliminary to final budget
Providing monthly budget summary and financial reporting for Council’s approval as well as department/project reporting for Directors and Supervisors
Work with Communications Coordinator and/or CAO to draft and complete the budget commentary for final approval and communication to the public
Prepare accurate financial documentation for review by the Director of Corporate Services, the CAO, and the County auditors, in accordance with municipal accounting standards and practices, the Municipal Government Act (MGA), and other applicable legislation.
Oversee maintenance and reconciliation of the General Ledger.
Oversee preparation and reconciliation of bank statements.
Monitor cash reserves, investments, and debentures, as required
Provide recommendations on financial and internal management controls, procedures, and policies
Establish and maintain cash controls for the County
Ensure departments are aware of the financial policies and procedures and all work is conducted in accordance with policy
Manage the municipal audit process for both the interim and year end audits for the County
Financial reporting for Grant programs as per the requirements of the grants
Tangible Capital Assets
In accordance with municipal accounting standards and practices, prepare, record, and monitor the depreciation and amortization on financial statements.
Track and record fixed assets as per general acceptable accounting principles and Tangible Capital Assets Policy
Asset Management Planning (15%)
In accordance with municipal accounting standards and practices, provide an accounting of the useful life of County assets.
Record and track County assets and asset life spans remaining, including fleet, equipment, and facilities
Collaborate with the Asset Management Team in discussions on the planning for asset replacement and/or rehabilitation of assets within the County, making recommendations based on financial and professional experience
Coordinate asset management team workshops and regularly review processes, level of service, and risk exposure
Manage and report on asset management as required.
Leadership, Supervision and Human Resources (10%)
Responsible for the hiring, supervision, and performance management of directly reporting staff including: Municipal Services Assistant AP/Cash Receipts, Municipal Services Assistant AR/Utilities, Payroll Technician.
Experience with the development of a team to be successful, including the ability to guide/coach/mentor staff and provide direction and correction in a consistent, timely, and respectful manner.
Ensuring that all decisions and actions are consistent with the policy frameworks, ensuring all staff are aware of the human resources and safety policies, programs, processes, and procedures, including timely communication, and ease of access and availability of the supporting documentation.
Adhering to Health and Safety Legislation and the County of St. Paul safe work policies and procedures always, ensuring the protection and safety of self, co-workers, the public and environment.
Provide leadership and direction to finance staff – setting objectives, prioritizing work, performance management and determining development needs
Terminating employees, when necessary, within policy, with consultation of CAO and of external employment legal advice.
Setting the annual / quarterly / monthly measures, goals and objectives for each of the direct reports and ensuring timely follow up and action plans.
Preparing letters of offer, or reviewing letters prepared by others for all directly reporting staff.
Preparing and keeping current job descriptions for all directly reporting staff, including addressing any questions or concerns on job evaluation or job level; working with the CAO or designated HR position to resolve.
Providing coaching and mentoring to staff.
Approving work schedules.
Approving training requests within budget and policy.
Delegating work to direct reports to fulfill the requirements of the organization.
Workforce and staff planning for the department to fulfill the annual operating plans, as well as address future tactical and operating plans as indicated through the strategic planning process.
Approving overtime for department, as required, within budget, and in accordance with legislation
Office Management and Other Duties (15%)
Troubleshoot accounting system
Maintain users and security profiles for accounting system
Maintain Chart of Accounts and Project Costing numbers for maintenance and capital projects
Providing support to accounts payable as required.
Provide support to payroll services as required
Other duties as required
The following may be assigned to this position and/or reassigned to other positions as the organizational need arises and/or where the qualifications of the employee exist:
As required, Fire Warden ensuring the building does not have an accumulation of combustible storage, including ensuring all people have evacuated the facility/building during an emergency.
The duties, responsibilities, and scope of this position may, from time to time, be amended, altered, or changed by the County of St. Paul No. 19 (the County) acting reasonably to meet the business, community, and/or regulatory needs of the organization.
Qualified Candidate Requirements
Post-secondary degree or diploma in commerce, business, or accounting, with a specific focus on accounting, asset management, and tangible capital asset management; an equivalent combination of education and experience may be considered.
At least five (5) years of progressively responsible experience in the preparation of financial documentation, accounting for and managing tangible capital assets, and asset planning and accounting, preferably within a municipal setting.
Knowledge and experience working with the current Alberta Municipal Government Act (MGA).
Knowledge and experience working with current municipal accounting standards.
Advanced skills in MS Word, MS PowerPoint, and MS Excel.
Experience working with senior management reporting to a council or board, demonstrating the ability to exercise sound professional judgement, to identify issues proactively, and to maintain confidentiality.
Ability to build and manage relationships and resolve issues and conflict in an effective, inclusive, transparent, and calm manner.
Ability to establish credibility through professional experience and influencing decisions of others while maintaining tact and a participative communication style.
Ability to be accountable for own actions and to work well on a team, including being able to keep an open mind, be honest, fair, and to deal courteously and effectively with all levels of staff and individuals external to the County, ensuring that a positive attitude is employed in day-to-day work.
Being accountable for own actions, with the ability to manage multiple, and sometimes conflicting, priorities while meeting deadlines and maintaining attention to detail, accuracy, and respecting confidential information.
Excellent verbal and written communication skills that allow for clear communication of complex matters.
The following are considered assets or preferences in this position:
The County of St. Paul offers an excellent benefit and pension package and a competitive salary and will negotiate within the position’s salary range based on experience and qualifications.
Competition Deadline and Resumes
If you are interested in this opportunity, please forward your cover letter, resume, and references by Monday April 17, 2023, to the attention of Sheila Kitz CAO email@example.com
Additional Job Information:
Posted Date: Mar 31, 2023
Closing Date: Apr 17, 2023