Finance Administrator

Reporting to the Chief Financial Officer (CFO), the Finance Administrator is primarily responsible for maintaining the municipality’s taxation and assessment role as well as providing secondary support for other roles within the finance department as required. In this role you will provide financial, administrative, and clerical services in the daily financial activities of the Municipal District to ensure that the financial information of the MD is accurate and up to date.

Key Responsibilities Include:

Assessment and Taxation

Provides consistent and knowledgeable customer service to all clients

Maintains the municipality’s assessment and taxation rolls including set up and cancellation of accounts, updating records for Land Titles, owner, address changes, school declarations, and assessment, land disposition/notification changes

Liaises with MD’s Assessors regarding any changes to assessment roll records as stated above

Ensures all assessment changes including the annual assessment import from the Assessors is complete, accurate and balanced

Assists with preparation of annual Taxation Rate Bylaw and any relevant notifications

Calculates and distributes assessment and tax notices as per the MGA and submits grant applications for federal and provincial grant-in-lieu of taxes

As per MD Bylaw, generates penalty levies on unpaid taxes, monitors arrears and administers the tax recovery process in accordance with legislation

Assists taxpayers and responds to general inquiries relating to taxes, assessment, pre-authorized payment, and other related matters

Monitors tax arrears and tax agreements

Ensures tax recovery and collections on titled and non-titled lands is carried out as per legislation and policies

Performs other duties as required by the CFO

Other Duties

This position will provide secondary support to other members of the finance department with duties including Accounts Payable, Accounts Receivable, Utilities, and Reception. Duties may include but are not limited to:

Answering phones and screening visitors when needed for backup to the receptionist

Preparing incoming invoices for payment by coding, verifying authorized signatures and amounts on invoices/statements, collecting back-up documentation

Processing and posting payment batches

Coding, processing, and distributing accounts receivable batches

Processing monthly utility billing including meter readings, penalties, and levies

Requirements:

Grade 12 Diploma required

Certificate/diploma in a post-secondary accounting/finance program preferred

Certificate in a local government program or municipal experience considered an asset

Minimum 2 years of relevant experience in an office environment required

Advanced computer and data collection skills required

Above average data entry, spreadsheet, and word processing skills required

Previous experience with accounting software considered an asset

Proficient in use of a variety of software packages (Microsoft Word, Excel, PowerPoint, Outlook) required

Excellent communication (verbal and written) and time management skills with orientation to detail required

Ability to work well under pressure, individually and as part of a team required

Ability to work effectively in a government setting with a focus on customer service, tact, and professionalism required

Demonstrate confidentiality required

The successful candidate will be rewarded with a competitive salary, a variety of developmental opportunities, and the opportunity to make a real difference within a growing and dynamic organization.

Interested applicants are encouraged to submit in confidence to recruitment@mdlsr.ca referencing Competition #FA-001 in the subject line. This competition will remain open until a suitable candidate is hired.

The MD thanks all applicants for their interest; however, only those selected for an interview will be contacted.

Additional Job Information:

Posted Date: Sept 13, 2022
Closing Date: Oct 31, 2022