Executive Assistant to the CAO and Council

Due to a long-term employee retirement, Lethbridge County has an exciting full-time opportunity for an Executive Assistant. Reporting to a dynamic Chief Administrative Officer (CAO) this position will be involved in all administrative aspects of County business to support the CAO and Council.

Are you organized, efficient and always looking for ways to improve processes and systems? Are you technically savvy with strong English and writing skills? Do you understand the importance of confidentiality and political acumen? Do you have 5 years of related progressive experience in local government, supported by a 2-year post secondary program? Suitable combinations of education and experience may be considered.

Lethbridge County offers competitive pay, full benefits and defined benefit pension in addition to professional development opportunities, employee wellness programs and a supportive team environment.

Key Responsibilities Include:

Key position responsibilities and skills include:

Prepare comprehensive Council Agendas and attend and take meetings minutes on a bi-weekly basis. Review and ensure all reports are approved on time and consolidate Agenda package for distribution to all relevant stakeholders. Experience with iCompass software would be an asset.

Complete Council Minutes ensuring resolutions are processed properly and compile resolutions in Action Tracker. This role maintains and updates files and record systems of Council minutes, policies, by-laws and other correspondence.

Prepare correspondence on behalf of Reeve/CAO, to individuals/organizations.

Administrative and scheduling support for the CAO and follow-up with general public on any County inquiries. Triage all incoming external and internal correspondence, ensuring it is passed along to the correct contact. Strong organization and record keeping skills are required.

Process credit card payments of the Reeve, Council and CAO. Calculates expense claims in alignment with County Policy for review and sign off and submits to accounts payable.

Arrange travel plans, set up meetings, draft agendas and correspondence, order and pick up food or supplies as required for Council and CAO events.

Perform a variety of other related duties included in job description and as assigned or required.

Additional training and skills for the role include ICS training, Freedom of Information and Protection of Privacy (FOIP) training, Returning Officer training and Commissioner of Oaths.

Requirements:

If you have the qualifications and believe this could be the perfect opportunity for you, please apply by sending your cover letter, resume and 5-year drivers abstract to Human Resources no later than 4:00 pm on Monday, March 30, 2020. Shortlisted candidates may participate in pre-employment screening to validate skills and will be required to provide satisfactory criminal record check.

Applications can be submitted by email or in person at the Lethbridge office.

Lethbridge County, Human Resources

#100, 905 - 4th Avenue South, Lethbridge, Alberta T1J 4E4

Email: hr@lethcounty.ca Website: lethcounty.ca

Please submit digital applications by email in PDF format.

Additional Job Information:

Posted Date: Mar 05, 2020
Closing Date: Mar 30, 2020