Mountain View County is looking to hire for the position of Executive Assistant for our CAO Services division.
Reporting to the Chief Administrative Officer, this position provides a variety of confidential administrative, clerical and secretarial support to the section and overall department including County Council. Includes a major responsibility in relieving the CAO of many administrative functions by developing and revising processes and independently carrying out work to completion. Schedules appointments and makes meeting and travel arrangements for both CAO and County Council. Provides staff and public with information and guidance relevant to the department’s focus.
MVC08 - 2021
Key Responsibilities Include:
Types and maintains, in accordance with priorities, correspondence, reports, agendas, minutes and material for the Chief Administrative Officer and County Council;
Arranges and organizes seminars and meetings, books facilities, travel arrangements for designated personnel as required;
Organizes and maintains filing systems relative to the functional areas, in conjunction with the County’s Records Management Coordinator; including all paper, digital files and maps.
Prepares and types agendas and relevant background material for County Council, committee and other meetings as assigned;
Attends County council, committee and assigned meetings and prepare minutes, action list and correspondence arising therefrom.
Ensures the Chief Administrative Officer and County Council are provided with sufficient information related to ongoing projects of the County. Ensures the appropriate records are prepared and retained for all aspects.
Conducts research assignments relating to policy development and compiles related information and quarterly reports for regular council meetings;
Review daily mail as required. Excluding that marked “confidential” and directing mail accordingly as deemed appropriate.
Completion of Grade 12 or GED equivalent; combined with a Diploma in Office Administration;
Three (3) to five (5) years of experience, preferably in a municipal setting, in a confidential capacity at an executive or senior assistant level;
Demonstrated organizational ability and composure to work within specific timeframes, in a fast-paced climate;
Ability to communicate effectively using courtesy, tact and discretion in dealing with requests, complaints and clarification of information;
Strong interpersonal, verbal and written, communication skills. With the ability to work with the public and staff at all levels with the County with minimal supervision in a multiple task environment; and
High degree of competency in using computers in the technical areas of word processing, spreadsheets, databases and presentation software.