The Assessment Clerk is responsible for providing administrative support for the annual assessment valuation of all properties within Wheatland County.
The Assessment Clerk works closely with front-end staff including the Receptionist, property tax, and other administrative positions to provide backup support, when required.
This position works a 5-day work week, Monday to Friday, with one day off in a 3 week cycle; hours of work: standard 37.5 hour work week.
The incumbent will spend hours sitting using computers and office equipment, which may cause muscle strain.
This person may occasionally have to do some lifting of data binders and file boxes.
Key Responsibilities Include:
Participate in the annual property assessment preparation by providing administrative support.
Order titles or registered transfer documents from SPIN2 and data entry (e.g., sales information) into the applicable software (CAMAlot).
Conduct data entry as required from multiple listing information.
Respond appropriately to basic assessment and taxation questions from staff, taxpayers, tax agents, and the general public.
Prepare and update procedural documents related to data entry activities.
Prepare and organize assessment files as required for new subdivisions or inspections; enter data into CAMAlot software.
Input assessment changes as required pursuant to Property Tax Exemption for Residences and Farm Buildings / Rural Assessment Policy (RAP)
Provide administrative support as required for Assessment Review Board hearings.
Review assessment and taxation legislation as stated in the Municipal Government Act and associated regulations.
Print or email farmland assessment sheets as requested by appraisers or property owners.
Print Wheatland County map books as required for administration sales or as supplied to County employees, Council or Emergency Response agencies.
Print or email aerial ortho photos (taken from the GIS software), as requested by the public.
Provide backup support to front-end staff including reception, property tax and other related administrative duties, as required.
Ensure adherence to all applicable Wheatland County policies and bylaws.
Ensure compliance with OH&S including attendance at safety meetings, being properly trained in OH&S related topics, and ensuring work is completed in a safe manner.
Appropriately, and in a timely manner complete administrative tasks (e.g., personal timesheet entries).
Relate to and communicate with co-workers, management, customers and the public sincerely, clearly, tactfully, promptly and courteously; respond to inquiries and complaints promptly and professionally.
Perform tasks, consistent with the position, including special projects / assignments, as may be required.
Minimum of grade 12 or equivalent with a position-related certificate or diploma from a recognized post-secondary educational institution; equivalent work experience may be considered;
Strong proficiency in computer programs MS Office (Word, Excel, Outlook);
Proficiency with CAMAlot Assessment software;
Proficiency with municipal property tax software (Microsoft Dynamics GP (Diamond) preferred);
Familiarity with Alberta Land Titles and knowledgeable in SPIN2 software;
Effective written communication skills;
Strong attention to detail and a high level of accuracy;
Strong organizational and time management skills
Ability to work independently and cooperatively in a team environment