Agricultural Service Board (ASB) Committee Administrative Assistant

The position of Administrative Assistant is responsible for providing research, analysis, strategic advice and policy recommendations to the Provincial ASB Committee. The position will also be responsible for preparing letters, reports, resolution writing and editing. This position requires knowledge and monitoring of provincial acts and policy. As a result of carrying out the roles and responsibilities noted below, this position will have access to highly confidential member and association information. It is expected and required that this information be held in the strictest of confidence. Employed through the Association of Alberta Agricultural Fieldmen and reporting to the Provincial ASB Members, the position also entails working under tight deadlines and adjusting work tasks to meet changing priorities. In all cases, this position is expected to work in a team environment.

Key Responsibilities Include:

• Ex officio member of the committee, non-voting
• Work with the Chairman and Provincial ASB Provincial Committee members to set meeting dates and book locations
• Assist Chairman, ASB Program Manager and Secretary with planning and arranging resources for meetings
• Identify agenda items in consultation with Chairman, committee members and ASB Program Manager
• Follow through on Action Items from meeting minutes
• Work with the Ministers schedulers to arrange requested Ministers meetings
• Prepare and provide briefing notes for minister meetings
• Contact Regional Resolution Committee Secretaries to submit resolutions passed at the Regional ASB Conferences
• Act as liaison with regional conference host and Provincial ASB Committee
• Provide copies of draft Provincial Resolutions to each ASB
• Provide copies of approved Provincial Resolutions to each ASB
• Preparation of the annual Report Card on the Resolutions
• Provide resolution editing during Provincial Conference Resolution Session proceedings
• Assist in preparation and editing of Provincial Conference Resolution Session minutes
• Send approved resolutions to appropriate agencies for response

Requirements:

• Post-Secondary education and agricultural background with a good understanding of agriculture an asset
• Government or municipal government experience is an asset
• Excellent written and oral communication skills, critical thinking and analytical skills, organizational and planning skills are an advantage
• High proficiency in MS Word, MS Excel, PowerPoint, Outlook and Adobe Acrobat is essential
• Personable and able to build and maintain professional relationships
• Excellent listening skills
• Able to work in a team environment including keeping others appropriately informed
• Manages multiple priorities in a fast-paced, changing environment and can quickly analyze problems to reach a conclusion
• Recognizes that progress must be shown and be measurable
• Able to work with minimal supervision, self-motivated and self-directed

Employer Contact:

Name: Aimee Boese - AAAF Secretary Email: info@aaaf.ab.ca

Additional Job Information:

Position Type: This is a two-year contract position, .3 FTE (full time equivalent)
Posted Date: Apr 17, 2020
Closing Date: May 06, 2020