Administrative Assistant – Property Administration

Special Areas Board Office - Hanna We are seeking a professional, easy-going but reliable and punctual person to fill an administrative role on our team. Working closely with the Director of Property Administration, the ideal candidate will be highly responsible, experienced in supporting senior management, posses a strong sense of urgency and technical aptitude.

The Administrative Assistant - Property Administration Comp #30100 will play an active role in the administration of public lands within the Special Areas. This position will be responsible for processing applications for various public land applications, the preparation of transfer of Title packages as well as gathering data and preliminary drafting of public lands policies. It will include drafting background information and briefing notes for Board meetings as well as to the Minister of Municipal Affairs.

Key Responsibilities Include:

Key Duties:

Prepare documents such as: Land Titles documents; caveats; easements for tower sites

Management and preparation of documents for Exchange of Lands files and Lease Conversions files; register land titles documents

Research and compilation for information for presentations, meetings, projects, etc. for Director Property Administration

Answer stakeholder and ratepayer phone enquires

Management of land files and documents such as general files, tax notifications, policies, and record changes in the Asset Management Software (SAMS)

Management and assistance with Special Areas planning documents, such as Land Use Order, subdivisions, development documents

Requirements:

Grade 12 Diploma or GED equivalent

Post-secondary education, preferably in business administration is considered an asset

2+ years of Administration experience preferred

Strong skills in Microsoft Office suite (Word, Excel, Outlook); knowledge of SharePoint and One Drive

First rate communication skills: written and verbal skills, strong public relation skills, organization abilities and proven attention to detail with a high degree of accuracy and initiative

Ability to work independently or collaboratively in a team environment

Excellent time management skills with the ability to multitask and prioritize work to meet tight deadlines

Experience with SPIN2 and CORES is an asset, as well as familiar with Land Titles Procedures

Upon commencement, the successful candidate will provide a Criminal Records Check

Please include a contact email address on application or resume. Please send an application form and/or resume quoting competition number to:
Human Resource Services - Special Areas Board, Box 820, Hanna, AB T0J 1P0
Email: SpecialAreasHR@specialareas.ab.ca
We thank all applicants; however only those invited for an interview will be personally.

Additional Job Information:

Salary Range: $24.1632 - $29.8731 depending upon experience and education
Position Type: 36.25-hour work week (Monday through Friday 8:15 am to 4:30 pm)
Posted Date: Feb 09, 2022
Closing Date: Mar 04, 2022