Reporting to the Director Planning and Development, this position provides a variety of confidential administrative, clerical and secretarial support to the Director and the department. Schedules appointments and makes meeting and travel arrangements; deals with public inquiries and concerns as appropriate; provides the public with information and guidance relevant to the department’s focus; processes incoming and outgoing mail; open new files and prepare circulations and issue decisions; transcribes or types material from written or verbal sources; prepare and distribute meeting agendas; serve as recording secretary for designated meetings; maintains and updates records, projects and files.
Key Responsibilities Include:
- Develops and maintains correspondence, reports, agendas, minutes and confidential material for the Director and the department.
- Ensures the Director Planning and Development is provided with sufficient information related to on-going projects. Ensures the appropriate records are prepared, published, and retained.
- Ensures that Planning and Development items going to Council are correct and complete; working with the Director, department managers and Executive Assistant in proofreading and editing.
- Ensures P&D legislative requirements are correct and complete including circulation, advertising, subdivision appeal packages, bylaws, discharge or Instruments, policies and procedures and legal files.
- Prepares related documentation requirements for applications, circulations, notifications of decisions and general correspondence.
- Completion of Grade 12 or GED equivalent combined with post-secondary training in Office Administration – with a verifiable certification from a College or Vocational Training Institution. (A legal assistant certificate would be considered an asset but not required)
- Five (5) to seven (7) years of experience, preferably in a municipal setting, in a confidential capacity at senior or administrative assistant level;
- Demonstrated organizational ability and composure to work within specific timeframes, in a fast-paced climate;
- Ability to communicate effectively using courtesy, tact and discretion in dealing with requests, complaints and clarification of information;
- Strong interpersonal, verbal and written, communication skills. With the ability to work with the public and staff at all levels with the County with minimal supervision in a multiple task environment; and
- High degree of competency in using computers in the technical areas of word processing, spreadsheets, databases and presentation software.
Additional Job Information:
Salary Range: $60,188 - $71,870
Position Type: Full Time Monday - Friday (35 hour work week)
Posted Date: Nov 05, 2021
Closing Date: Nov 26, 2021
Job ID: MVC19 - 2021