Position Type: Temporary Term Position
April 2021—May 2022
Hours of Work: Monday to Friday, 7 hrs/day—35 hrs/wk
Salary Range: $49,641.70—$61,053.01
Closing Date: Until suitable candidate is found.
Key Responsibilities Include:
The Administrative Assistant is responsible for providing administrative support to the Executive Assistant with some key responsibilities as follows:
Assist in, and in the absence of the Executive Assistant, responsible for Council and Committee meeting agenda preparation in accordance with the Procedural Bylaw, including preparation of information, creation of the electronic meeting package, recording and preparation of the minutes, and follow-up on issues and delegated tasks as required.
Responsible for the agenda preparation for the Health and Safety Leadership Committee, Maintenance Shop Health and Safety Committee, and Emergency Management which includes preparation of the background information, creation of the electronic meeting package, recording and preparation of the minutes, and follow-up on the issues and delegated tasks as required.
Assist in maintaining and updating the Health and Safety Manual, hazard assessments, training and task lists, annual incident summaries, new employee orientation packages, Commercial Vehicle Safety program manual, Occupational Injury Service and Workers Compensation Board duties.
Assist in maintaining and updating the Municipal Emergency Plan, assist in planning exercises, and develop and maintain an Emergency Operations Centre (EOC) inventory checklist. Maintain the “Main Event Log” when the EOC is operational.
Assist in the preparation and maintenance of bylaws, agreements, policies and procedures.
Prepare correspondence, documents and reports as requested to the Legislative and Health and Safety departments.
Provide backup assistance to the Receptionist.
Maintain administration department filing, including Laserfiche, to ensure an orderly and efficient filing system, including archiving and records clean up/destruction.
Schedule and organize monthly staff meetings and minutes and complete any follow up required.
One (1) year post-secondary education in business/office administration or equivalent experience.
Knowledge of local government procedures and experience in a municipal environment will be an asset.
Proficiency in Microsoft Office applications.
Ability to develop clear and concise reports, correspondence and other writ-ten materials, with excellent communication, organizational and accuracy skills.
Ability to establish and maintain effective working relationships in the course of work, including the ability to work cooperatively in a team environment as well as independently.
Ability to perform a variety of tasks and prioritize the use of time to meet deadlines.