Woodlands County is a rural municipality, 150 kilometres NW of Edmonton, with an area of 7,668 sq km.
The County surrounds the Town of Whitecourt and includes the hamlets of Blue Ridge, Goose Lake, and Fort Assiniboine. With a population of over 4,700 residents, Woodlands County is a thriving natural playground, welcoming families, businesses and tourists alike to experience and enjoy all there is to offer.
Key Responsibilities Include:
The Administrative Assistant provides support the Chief Administrative Officer (CAO). A member of the senior management team, the individual assists the CAO, Council, and Council Committees. This position is responsible for correspondence, scheduling and recordkeeping for the CAO office and Council.
The position is responsible for:
Provide confidential administrative support to the CAO and Council
Responsible for the preparation of Council meetings, including creating and reviewing documents, recording and disseminating minutes, meeting room preparation, and coordinating meals.
Coordinate appointments, meeting and conference attendance, including calendar management, invitations, and travel bookings
Create a variety of correspondence on behalf of the CAO and Council
Responsible for the coordination and processing of MasterCard reconciliation and expense reports
Ability to plan and coordinate events and functions
Track and approve financial expenditures ensuring accurate record-keeping
Maintain filing systems with a high level of attention to detail
Strong competency in all Microsoft Office applications
Proven multi-tasking, time management, and organizational skills
Ability to work independently with minimal guidance and in a team setting
Highly motivated with a proactive approach to projects and on-going tasks
Qualifications & Education Requirements:
Certificate in office administration, public administration, or related field
Three (3) to five (5) years of related experience, preferably in a municipal setting
Experience working with Council, Boards, and Committees