Leduc County is looking for an experienced and highly motivated Administrative Assistant – Agricultural Services to join our team. Reporting to the Director – Road Operations and Agricultural Services, this exciting opportunity provides front line service delivery to residents and stakeholders, and administrative support to the department. Through a solution oriented approach, the administrative assistant is a key contributor to the achievement of the department’s operational deliverables.
The safety of our staff and citizens is our primary concern and we are dedicated to providing and maintaining a healthy work-life balance and environment for our employees.
Leduc County’s mission is to lead the way for people and business to thrive. Our vision is to create a caring and growing community at the centre of industry and agriculture. Leduc County’s operations are guided through our values of:
Accountability – we look after the best interests of Leduc County citizens.
Integrity – we follow through on our commitments.
Passion – we believe in the good that local government can provide and will carry out our roles in a way that shows the importance of local government.
Responsiveness – we act quickly to provide local programs, services, facilities and amenities that our citizens require.
You are a team and relationship builder who promotes a safe, collaborative and professional work environment. You are committed to continuous improvement, customer service, innovation and supporting Leduc County’s vision of growing a vibrant and spirited rural community.
You consistently provide friendly and professional customer service while dealing with ongoing change, regular interruptions and the pressure of deadlines. Your strong verbal and written communication skills allow you to produce reports and documents in various business formats that are error free and grammatically correct.
If your multitasking and organizational skills are second to none and you excel at working under pressure, prioritizing tasks, quickly adapting to change and have a keen eye for detail, keep reading because we want to hear from you!!
Key Responsibilities Include:
What you will do
Greets visitors in a professional and friendly manner (in person, electronically and by telephone), responds to inquiries and directs to the appropriate person or department.
Reserves and books rental equipment items, provides instruction and safe use information for renters, and maintains rental equipment inventory.
Provides references and contact referrals to support agriculture and rural living for residents.
Performs general administrative tasks:
Coordinates various departmental and corporate committee meeting logistics and documentation.
Maintains department files and databases.
Drafts, formats and proofs various types of documents.
Issues fuel cards for cardlock service, reconciles monthly fuel statement, records equipment fuel use.
Prepares documentation for invoicing customers and verifies and codes invoices received for processing.
Maintains municipal reserve agriculture-use lease agreement data and processes related documents.
Provides administrative support to the director and department staff as required.
Assists other departments with administrative support as required.
Provides coverage for lunch-hour County Centre front desk reception duties on a rotational basis with other administrative assistants.
Adheres to guidelines as set out in Leduc County’s policies and administrative directives.
Accountable for working in compliance with the Alberta Occupational Health and Safety Act, Regulation and Code and participation in the Health, Safety and Wellness Program.
Performs related duties as required.
What you need to succeed
Certification in office administration, three (3) years of administrative experience, and proficiency in Microsoft Office applications, including word processing, spreadsheets, databases.
Nice to have
The following experiences would be considered assets for working with Agricultural Services:
An agricultural or farming background with an understanding of rural living.
Familiarity with other software programs with knowledge of municipal agricultural processes and related legislation.
Knowledge of municipal process and legislation relevant to agriculture.
What’s in it for you
Our leadership team values your voice, input and is committed to your growth and success. We are committed to be our best and hire the best!
We offer a competitive annual salary of between $54,211 - $67,764, municipal pension plan, three-weeks vacation allocation, and an employer-paid comprehensive benefits package.
The opportunity is permanent full-time and is 35 hours per week scheduled Monday to Friday, with some extended hours to meet operational requirements. The office is located at 101-1101 5 St. Nisku, AB.
How to apply
Applications must be submitted on our website at careers.leduc-county.com to be considered. This opportunity will remain open until a suitable candidate is found.
We thank all applicants however only those selected for an interview will be contacted.
Additional Job Information:
Posted Date: Mar 17, 2023
Closing Date: Apr 14, 2023