At the City of Wetaskiwin, you will find a diverse, collaborative, and eager team that knows what needs to be done better and we are doing it! Contributing to the City’s 50 Year Community Vision, the Manager of Public Works will play a vital role in leading their department to help fulfill the vision in many ways. Wetaskiwin is a dynamic and growing city of approximately 13,000 people and it is known for its many green spaces, rich history, celebrated events, and overall high quality of life for residents. Even more recently, however, the City of Wetaskiwin has come to be known for its accessibility, transparency, and creative community outreach.
Located only 35 minutes south of Edmonton and 55 minutes north of Red Deer, the City of Wetaskiwin provides all the amenities and quality of life of an urban-rural center.
As the Accounting Supervisor (Internal Services), you would be responsible for leading and supporting your team, providing customer service to internal customers pertaining to financial services including budget and grant administration, and to support the City of Wetaskiwin’s 50-Year Community Vision, strategic and corporate business plans through financial reporting and analysis.
Reporting to the Chief Financial Officer, the Accounting Supervisor (Internal Services) is primarily responsible for providing a comprehensive range of financial services including operating and capital budget preparation and support, PBB (Priority Based Budgeting), long term planning, financial reporting for tangible capital assets, grant administration, funding of projects, and insurance. The Position also serves as the primary supervisor for the Payroll and Benefits Administrator and a Financial Analyst.
Key Responsibilities Include:
Budget Administration 25%
Develop the municipal Capital Budget and Long-Term Capital Plan.
Administer the Priority Based Budget process on behalf of the City.
Review departmental budgets and initiatives to ensure accuracy, consistency, and reasonability.
Ensure that the financial impacts of all new initiatives are recognized in advance of budget approval and the appropriate budget amounts are accurately reflected in the budget.
Monitor changes in the organization via Council Minutes and Staff Announcements and making future budget adjustments accordingly.
Determine operating budget impacts of new capital projects.
Review consolidated Capital Budget documentation/business cases.
Develop and recommend the funding allocation of the Capital Budget and Long-Term Capital Plan.
Analyze prior year variance reports to determine required budget adjustments are brought forward.
Analyze historical revenue and expense trends and make recommendations from a budget or Council priority perspective.
Be a functional expert in the PBB, Questica and Capital Budget software.
Financial Reporting & Analysis 25%
Ensure the strategic goals of Council, Senior Leadership and the Department are met through effective financial and policy planning, monitoring, reporting and the provision of timely and accurate financial advice and analysis.
Prepare and review project accounting reports for departments.
Complete capital reporting, grant reporting, revenue recognition and funding for projects.
Assist with calculating the funding gap for the long-term operating and capital plans.
Prepare and review month end and year end entries.
Ensure the project sub-ledger is reconciled to the general ledger.
Prepare and review the capital components of the financial statements and financial information return.
Ensure accurate project set up and maintenance that aligns with the budget, off-site levy model and funding sources.
Ensure all capital projects are accurately carried forward on an annual basis.
Ensure the developer contributed assets are recorded correctly.
Set up recurring journal entries for insurance cost allocation, equipment pool and reserve transfers, etc.
Maintain all reserves.
Track commitments for all reserves
Ensure reserve commitments are adequately funded.
Analyze year-end surplus and make recommendations for year-end surplus transfers
Reserve interest allocations
Reserve yearend working papers
Develop business plans and financial models.
Assist with the analysis of business cases and provide recommendations based on sound financial practices and procedures.
Research technology to improve business and operational processes.
Be a functional expert on the Microsoft Dynamics project costing module.
Grant Administration 15%
Maintain a full grant continuity schedule.
Maintain a good understanding of all grants utilized by the City including current knowledge of granting agency terms and conditions and program guidelines.
Provide timely reporting on available grant dollars and eligibility requirements to meet departmental capital initiatives.
Recommend funding strategies and which capital projects grant funding should be applied to - based on project eligibility.
Follow up with departments on project application submissions to granting agencies for consideration and approval
Ensure operating and capital grants are reconciled to the project and general ledger.
Prepare and review annual statement of funding and expenditures for submission to granting agencies.
Act as a liaison between City staff and granting agencies to ensure efficient communication.
Research grant opportunities for the City and make recommendations for grant applications,
Complete grant applications including the preparation and submittal of accurate grant reporting requirements.
Tangible Capital Asset (TCA) Management 10%
Prepare and review the reconciliation of the TCA sub-ledger to the asset management system.
Liaise with the Asset Management Project Manager to build strong processes that meet the needs of the City.
Interpret and apply accounting standards and City policies in determining items that should be capitalized.
Setting up appropriate fixed asset capital projects in the ERP.
Ensuring the fixed asset sub-ledger is reconciled to the general ledger.
Being a functional expert in the Microsoft Dynamics fixed asset accounting process.
Review information from departments for inclusion in the long-term capital plan and reserve forecasting models.
Supervision of staff 10%
Conduct staff meetings to share information, discuss any problems that may arise, give direction, and schedule training
Recommend for hire, setting goals, assigning work, reviewing progress, and checking results
Conduct performance reviews and make recommendation for promotion, discipline, coaching, mentoring, or training
Approve staff timesheets and leave requests
Promote safety by scheduling training, meetings and following safety policy guidelines and legislation
Annual Audit and Financial Statements 5%
Assist in the annual audit process.
Review and prepare all capital year-end working papers
Assist with preparation of draft financial statements and notes to the City’s financial statements in accordance with Generally Accepted Accounting Principles and the guidelines of the Public Sector Accounting Board.
Risk Management 5%
Oversee insurance program including management of insurance policies and claims
Evaluate insurance policies on an annual basis to ensure accuracy
Manage the allocation of insurance costs in the annual operating budget based on capital asset allocations.
Set up recurring monthly entries to allocate insurance costs to departments.
Promote an environment that encourages health and safety by adhering to the applicable responsibilities and accountabilities as outlined in the City’s Health and Safety Management program.
Support business financial analysis requests as required.
Administer Questica and PBB provide training for all end users
Oversee the Payroll function and provide backup to Payroll and Budget Administrator during periods of absence such as running the bi-weekly payroll.
Participate in system enhancement, excel modelling, and process improvement projects.
Identify areas for continuous improvement.
Complete special projects as requested.
Act as back up to the Comptroller as required.
Perform other related duties as required by the Chief Financial Officer.
EDUCATION AND QUALIFICATIONS:
Undergraduate degree with a concentration in accounting, finance or public administration or an Accounting Diploma from a recognized institute of technology or college.
A Chartered Professional Accountant (CPA) designation or Advanced Accounting Certificate is considered an asset.
Prior Municipal Government experience is considered a major asset.
5 years of relevant accounting and supervisory experience, with at least 3 years in a municipal government setting.
Experience in the areas of GAPP, the MGA, treasury, reporting and budgeting ( operating and capital), planning, business modeling and forecasting processes and techniques.
Experience with grant writing and reporting.
Equivalent combinations of education and experience may be considered.
KNOWLEDGE, SKILLS & ATTRIBUTES:
Have a thorough understanding of Public Sector Accounting Standards, professional accounting practices and related Federal and Provincial legislation.
Strong technical skills to evaluate, investigate and interpret information related to budgets, plans and forecasts.
Ability to establish and maintain effective, tactful, service-oriented relationships with staff and management.
Have a thorough understanding of Great Plains, Questica and PBB.
Exceptional time management skills and strong organizational skills.
Ability to perform complex fiscal policy and economic analysis and research methods regarding policy issues.
Must be analytical, with strong attention to detail and maintaining a high degree of accuracy is essential.
Proficiently skilled in all Microsoft Office programs as well as accounting and budgeting software. Must be adept in learning financial software.
Ability to listen, analyze information and communicate the City’s position at meetings.
Ability to take initiative, work in a team environment, be resourceful, work under pressure and meet deadlines.
The City of Wetaskiwin is an equal opportunity employer. We celebrate diversity and encourage applications from all qualified individuals.
The personal information submitted pursuant to this advertisement will be utilized for this Employment Opportunity only and is subject to compliance with the Freedom of Information and Protection of Privacy Act. Applicants are thanked in advance for their interest, however, only those selected for an interview will be contacted