The Accounting Clerk is responsible for mid-level accounting and financial aspects of the County’s business including day to day accounting processes, reconciliations, and the preparation of financial and budget reports.
The Accounting Clerk works closely with the Manager of Financial Services to ensure that Wheatland County meets audit standards, provincial government reporting requirements, and the principles of sound, responsible financial management.
This position works a 5 day work week, Monday to Friday, with one day off in a 3 week cycle; hours of work: standard 37.5 hour work week
In accordance with Wheatland County’s Personnel Policy, the successful candidate will be required to submit to a Criminal Records Check, and must be legally entitled to work for any employer in Canada.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Key Responsibilities Include:
What you will be responsible for…
Participate in the preparation of the annual County budget including the following: projected amounts related to revenues, expenditures and transfers; finance dues, training and travel, debenture payments, including amortization and interest revenue; prepare budget templates for Council presentation.
Maintain financial records of the County including the following: approve daily deposits; approve and process inventory transactions; reconcile bank, reserve and investment accounts; reconcile general ledger accounts; reconcile project costing; reconcile inventory accounts; and, record Tangible Capital Asset (TCA) transactions.
Handle County insurance including renewal; ensure insurance A/P, A/R and reconciliations are completed in a timely manner.
Prepare internal and external financial reports (e.g., monthly budget to actuals report for County managers; grant reports; project reports).
Provide support with the annual financial audit process (e.g., preparation of schedules; preparation of annual audit report booklet); prepare annual audited financial statements.
Prepare GST returns and rebate applications.
Provide backup services with respect to cash management / investments.
Participate in the long-range strategic financial planning process for the County including asset replacement and cash management; participate in preparing budgets for grant and funding proposals.
Research potential grants, funding opportunities, and appropriate funding projects for application by the County; work with the Chief Administrative Officer, General Managers, and other managers to determine appropriate grant funding opportunities; complete grant applications.
Research provincial and federal grant programs, regional collaboration grants, private grants, and philanthropic organizations that will support and enhance current and new Wheatland County services and economic development in the County.
Act as the contact person for granting authorities while maintaining ongoing communication; monitor and follow through on new and existing grants and funding applications; prepare required reports and evaluations within required timelines.
Ensure adherence to all applicable Wheatland County policies and bylaws.
Ensure compliance with OH&S including attendance at safety meetings, being properly trained in OH&S related topics, and ensuring work is completed in a safe manner.
Appropriately, and in a timely manner complete administrative tasks (e.g., maintain, update and test computerized software databases).
Relate to and communicate with co-workers, management, customers and the public sincerely, clearly, tactfully, promptly and courteously; respond to inquiries and complaints promptly and professionally.
Perform tasks, consistent with the position, including special projects / assignments, as may be required on an ad hoc basis.
What you will bring to the position…
Degree or diploma in accounting along with a minimum of 2 years related experience; equivalent education and experience in municipal accounting would be considered; working towards an accounting designation would be considered an asset
Proficiency in computer programs including Word, Excel, Outlook, and accounting software programs such as Diamond and MS Dynamics GP software
Attention to detail and a high level of accuracy
Effective interpersonal communication skills
Strong analytical problem solving and decision making skills
Strong organizational and time management skills
Effective written communication skills
Ability to work independently and cooperatively in a team environment
Ability to maintain a high level of confidentiality