Accounting Assistant – Part Time

Accounting Assistant - Part Time

Sturgeon County is recruting for a permanet, part-time (2 days per week), Accounting Assistant. This is a support position within the financial services team that maintains day-to-day financial operations of the County which is inclusive of accounts payable, accounts receivable and customer service.

Interested? Please click on the following link to apply on our website: Accounting Assistant

Key Responsibilities Include:

Accounts payable

Process accounts payable invoices; purchase orders invoices, procurement card transactions; and expense claims.

Generate accounts payable cheque run and electronic funds transfer.

Process auto withdrawal invoices and generate payment accordingly.

Process Canoe/RMA invoices and generate payment to reconcile to monthly statement.

Respond to public, internal, or vendor inquiries in person, by phone, and via e-mail.

Responsible for the upkeep and maintenance of the Purchase Order System.

Responsible for the upkeep and maintenance of vendor files.

Assist with year-end reconciliation for working papers.

Identify process inefficiencies.

Accounts Receivable

Responsible for the upkeep and maintenance of the customer utility files.

Responsible for the upkeep and maintenance of the customer accounts receivable files.

Generates accounts receivable invoices.

Prepares and generates utility billing invoices.

Ages and pursues collection of outstanding utility and accounts receivable.

Applies penalties to outstanding utility and accounts receivables.

Sends out bimonthly utility reminder & final letters and monthly accounts receivables statements.

Liaison with the Utilities & Waste Management Department for customer inquiries, billing services and work order follow through. Assist with year-end reconciliation for working papers.

Identify process inefficiencies.

Customer Service

Responsible to be the secondary switchboard operator to direct incoming and at times, outgoing calls appropriately.

Responsible to be the secondary front desk liaison for the public, and at times, assist with internal needs as well.

Internal relationship building and management with a high standard of customer service.

External relationship maintenance and management with a high standard of customer service.

Other Duties

Peer review of correspondence and or financial data entered within financial systems.

Provide coverage for and/or assist with financial operations staff responsibilities at times.

Assist with preparing and balancing bank deposits as required.

Assist with year-end work as assigned.

Assist the department with the County’s Records and Information Management Program through the maintenance, control, and disposition of the records.

Performs other related duties as assigned.

Adhere to applicable responsibilities and accountabilities as outlined in the Sturgeon County Health and Safety Management System return.

Requirements:

This position requires a minimum of 1-2 years work experience, part time or full time, in an office, finance, or accounting environment along with the completion of financial and accounting related courses, or a minimum of 3-5 years work experience, part time or full time, in an office, finance, or accounting environment without a formal education.

A financial or accounting certificate or diploma would be considered an asset.

Experience working with Great Plains/Diamond Software would be an asset.

Thorough knowledge and understanding of frequently asked questions, policies, procedures, and practices pertaining account payable and receivable administration.

Reading, researching, following, and understanding processes, procedures, and policies to perform work in accordance with set expectations.

Solid understanding of internal controls and their importance in relation to financial processes and accounting.

Apply a forward-thinking approach while working to ensure that processes are efficient and operating as intended.

Strong interpersonal, organizational skills, and written and verbal communication skills required.

Proven ability to effectively communicate in a clear, objective, logical and sensible manner.

Proficiency when using all Microsoft Office Programs (Excel, Word, and PowerPoint, etc.)

Additional Job Information:

Posted Date: Feb 17, 2022
Closing Date: Mar 11, 2022