Sturgeon County is recruiting for an Accounting Assistant. This is a support position within the Corporate Finance and Treasury team that maintains day-to-day financial operations of the County which is inclusive of customer service responsibilities and accounts payable.
Process accounts payable invoices; purchase orders invoices, procurement card transactions; and expense claims.
Generate accounts payable cheque run and electronic funds transfer.
Process auto withdrawal invoices and generate payment accordingly.
Process Canoe/RMA invoices and generate payment to reconcile to monthly statement.
Respond to public, internal, or vendor inquiries in person, by phone, and via e-mail.
Administrative support and coordination of the County’s corporate purchase card program.
Responsible for the upkeep and maintenance of the purchase order system.
Responsible for the upkeep and maintenance of vendor files.
Assist with year-end reconciliation for working papers.
Identify process inefficiencies.
Responsible for switchboard operations to direct incoming and at times, outgoing calls appropriately.
Responsible to be a front desk liaison for the public, and at times, assist with internal needs as well.
Internal relationship building and management with a high standard of customer service.
External relationship maintenance and management with a high standard of customer service.
Peer review of correspondence and or financial data entered within financial systems
Provide coverage for and/or assist with financial operations staff (accounts payable, receivables, reception, utilities, and taxation) responsibilities at times.
Assist with preparing and balancing bank deposits as required.
Assist with year-end work as assigned.
Assist the department with the County’s Records and Information Management Program through the maintenance, control, and disposition of the records.
Adhere to applicable responsibilities and accountabilities as outlined in the Sturgeon County Health and Safety Management System return.
This position requires the candidate to have or meet one of the following criteria: a minimum of 1-2 years work experience in an office, finance, or accounting environment along with the completion of finance or accounting related program or a minimum of 3-5 years work experience, part time or full time, in an office, finance, or accounting environment working towards a formal education.
Completion of a finance or account diploma program required or currently working towards completion.
Intermediate level Microsoft Excel proficiency required.
Thorough knowledge and understanding of frequently asked questions, policies, procedures, and practices pertaining account payable and receivable administration.
Reading, researching, following, and understanding processes, procedures, and policies to perform work in accordance with set expectations.
Solid understanding of internal controls and their importance in relation to financial processes and accounting.
Apply a forward-thinking approach while working to ensure that processes are efficient and operating as intended.
Strong interpersonal, organizational skills, and written and verbal communication skills required.
Proven ability to effectively communicate in a clear, objective, logical and sensible manner.
Proficiency when using all Microsoft Office Programs (Excel, Word, and PowerPoint, etc.)
Additional Job Information:
Posted Date: Dec 19, 2022
Closing Date: Jan 13, 2023