WHEREAS the Alberta Association of Municipal Districts and Counties (AAMDC) Resolution Process Policy outlines the format and guidelines for the development of resolutions submitted for consideration by the membership; and

WHEREAS there is no process in place to limit the frequency in which similar or duplicate resolutions are presented to the convention floor;

THEREFORE, BE IT RESOLVED the Association of Alberta Municipal Districts and Counties (AAMDC) Board of Directors review the AAMDC Resolution Process Policy with the objective of limiting the frequency in which resolutions that duplicate previously endorsed resolutions or deal with subject matter recently addressed through endorsed resolution are presented to the convention floor.

Limiting the frequency in which similar topics are presented in the form of resolutions encourages the effect use of the resolution process.  Once a resolution is passed on the convention floor it become a policy position of the AAMDC and is retained as an active policy for three years. The practice of sending identical or similar resolutions to senior levels of government consumes resources that the AAMDC and senior levels of government must allocate to provide responses that could otherwise be used address current resolutions.

In many instances the response from the senior levels of government do not change regardless as to the number of times a resolution is presented for consideration.

The AAMDC has no active resolutions directly related to this issue.

The AAMDC initiated a thorough review of the AAMDC Resolution Process Policy in the spring of 2017 which involved engagement with the AAMDC’s resolutions committee, members, board of directors, and parliamentarian. Based on input received, the policy has been amended and includes clarification on the process the Resolutions Committee can used to address the frequency of similar or duplicate resolutions being brought forward.  The AAMDC Board of Directors approved the revised policy in summer 2017.  The revised policy was shared with members notifying of the key changes, and is being implemented effective immediately. As the policy reflects the request outlines in this resolution, the AAMDC assigns this resolution a status of Accepted.